Posted on May 10, 2016, in Microsoft Office 365 ProPlus English, Word 365 English and tagged AutoText, Building Blocks Organizer, Document Property, Field, How To Use the Quick Parts Gallery in a Word 2016 Document, Microsoft Office 2016, Microsoft Word 2016, Office Smart, officesmart.wordpress.com. Tips4msword.wordpress.com, Properties, Quick. Dec 06, 2015 I've just migrated to Office 2016 (I'm an Office 365 Subscriber). I have a ton of Quick Parts I use daily associated with my default email template.
Think back to your emails from the last month. How often did multiple emails contain the same information? This information could have been directions, privacy policies, answers to frequently asked questions... you get the idea. The Microsoft Office Quick Parts function allows you to build in saved auto text or images into your emails that you can easily access and use with just a few clicks.
Creating Quick Parts template
- Create a new Mail message (from the File menu click New then Mail Message).Tip. You can also create a Quick Part based off an incoming email message - drag it temporarily to the Outbox folder, open it, then continue below.
- In the body of the message type the text that you are interested in saving as a Quick Part. You can also apply any Formatting to it (color, text size, etc.)
- Highlight the text passage. Click the Insert Tab and then click on Quick Parts.
- From here you can assign your new passage a Name and begin creating Categories if you have a variety of types of text that you will be saving. You are also given room to provide a brief Description of your Text so you will remember what you have saved. After you fill in all the details, just click OK.
Using Outlook Quick Parts
- Click the Insert Tab and then click on Quick Parts.
- Click the desired Quick Part that you are interested in using from the list.
Tip. You can type some first letters of the Quick Part name directly into the message, press F3 and the Quick Part will be inserted.
Tip. You can see only small previews of quick parts, If you are not sure that you want to insert that particular quick part, select 'Organize and delete' from the context menu. You will see a dialog box where you can view the entire content. By clicking Insert you return back to the message and have the quick part inserted.
- You have the option of just inserting them where your cursor is in the message or Outlook provides a few Insert Options. Once you have your Quick Parts text highlighted Right Click it to see the image below. You have the ability to automatically insert your Quick part as a Header, Footer, at the End of a Document, etc.
Tip. if you frequently use Quick Parts you can add it to your Quick Access toolbar(Right click on Quick Parts and select 'Add to Quick Access Toolbar').
Managing Quick Parts
Editing Quick Part properties
- Click the Insert Tab and then click on Quick Parts.
- Right Click on your desired Quick Part and choose Edit Properties - here you can edit the name, description and category.
Editing content (there is only one way - the long way)
- Remember the name and category of the Quick Part you will be editing (you will need this for your last step).
- Insert your Quick Part into a message (see instructions above if you have forgotten this step already).
- Make your necessary changes in the body of you message.
- Highlight the text, click on Quick Parts and select 'Save selection to Quick Part Gallery'.
- Enter the same name and category as the original Quick Part when prompted- Outlook will then suggest that you replace the existing Quick Part.
Before I send you off to use Quick Parts I need deliver both the good and the bad news about this function.
Bad news first (the good news is much better, I promise)- if you are creating lots of Quick Parts:
Bad news first (the good news is much better, I promise)- if you are creating lots of Quick Parts:
- There are no search options making finding the right one somewhat difficult or time consuming.
- There is also no hierarchy; you only get categories of one level.
- Both previewing and editing the content of your Quick Part is very difficult.
- Lastly, there is no easy way to share your Quick Parts with another person or send it to another PC.
Now, the GOOD news! One of the best things about Quick Parts is that it is built into Microsoft Outlook, and works everywhere. You can use Quick Parts in mail messages, calendar requests, etc. and it is simple once you do the set up.
Template Phrases for Outlook: easy-to-use alternative to Quick Parts
Since there were so many limitations with the Quick Parts function AbleBits has provided an excellent way to address these issues: Template Phrases for Outlook.
I prefer to use the Template Phrases add-in because it addresses all of the weaknesses of Quick Parts and creates a stronger function for you! It features Shared Templates, Quick Search and a Favorites or Recently Used function- saving you and anyone that you share repeated information with time. Now, how easy and quick does it sound to send those directions or FAQ's over and over and over again?
See also
How to create or insert quick parts (reusable entries) in Outlook?
The Microsoft Outlook’s Quick Parts is a powerful feature for you to store your frequently used text, picture or other email message parts. After storing this content, you can easily insert them into your emails at any time repeatedly. This tutorial aims to help you fix the problem of how to create and use quick parts in Outlook.
Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
- Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
- More than100 advanced features will solve most of your problems in Outlook2010-2019 and 365. Full features60-day free trial.
Create or insert quick parts (reusable entries) in Outlook
1. Create a new email message by clicking New E-mail button.
2. Compose your email, and then select the content you want to store in the Quick Part Gallery.
3. Then go to Insert tab, and click Quick Parts > Save Selection to Quick Part Gallery. See screenshot:
4. In the Create New Building Block dialog, you can:
A: Name your building block;
B: Use the default Category or create a new one for your new building block;
C: Type in the Description for the building block;
D: Choose an insert type from the Options field.
After finish the settings, click OK to close it.
5. Go to the Quick Parts, you will see the contents you have saved are listed.
6. If you want to insert a certain quick part to the email body, just click it. And it will be inserted into the location of the cursor.
Loading comment... The comment will be refreshed after 00:00.
- A high-end retail store (which will go nameless to protect the guilty) is having a tough 2008, as is the entire industry.
Now with the financial meltdown and credit crunch causing consumers to cut back,
the store is facing decreased demand. 8 millimeters; the driven element is 2600
millimeters; the first director has a length of 2504.
my site; [url=http://www.becomegorgeous.com/blogs/jainnie-smith/experience-the-exhilarating-online-cosmetic-shopping-with-sigma-coupon-code-P11643]sigma online coupon[/url]